Lesson 9: The Format Function


The Format function in Excel VBA can display the numeric values in various formats. There are two types of Format functions, one of them is the built-in Format function while another is the user-defined Format function.

9.1 Built-in Format function

The syntax of the built-in Format function is

Format (n, "style argument")

where n is a number and the list of style arguments are listed in Table 9.1

Table 9.1

Style argument Explanation Example
General Number To display the number without having separators between thousands. Format(8972.234, "General Number")=8972.234
Fixed To display the number without having separators between thousands and rounds it up to two decimal places. Format(8972.2, "Fixed")=8972.23
Standard To display the number with separators or separators between thousands and rounds it up to two decimal places. Format(6648972.265, "Standard")= 6,648,972.27
Currency To display the number with the dollar sign in front has separators between thousands as well as rounding it up to two decimal places. Format(6648972.265, "Currency")= $6,648,972.27
Percent Converts the number to the percentage form and displays a % sign and rounds it up to two decimal places. Format(0.56324, "Percent")=56.32 %

Example 9.1

Private Sub CommandButton1_Click()

Cells(1, 1) = Format(8972.234, "General Number")
Cells(2, 1) = Format(8972.234, "Fixed")
Cells(3, 1) = Format(6648972.265, "Standard")
Cells(4, 1) = Format(6648972.265, "Currency")
Cells(5, 1) = Format(0.56324, "Percent")

End Sub
Figure 9.1

9.2 The User-Defined Format function

The syntax of the user-defined Format function is

Format(n,"user's format")

Although it is known as user-defined format, we still need to follows certain formatting styles. Examples of user-defined formatting style are listed in Table 9.2

Table 9.2

Format Description Output
Format(781234.576,"0") Rounds to whole number without separators between thousands  781235
 Format(781234.576,"0.0") Rounds to 1 decimal place without separators between thousands  781234.6
 Format(781234.576,"0.00") Rounds to 2 decimal place without separators between thousands  781234.58
  Format(781234.576,"#,##0.00") Rounds to 2 decimal place with separators between thousands  781,234.58
 Format(781234.576,"$#,##0.00") Displays dollar sign and Rounds to 2 decimal place with separators between thousands  $781,234.58
 Format(0.576,"0%") Converts to percentage form without decimal place  58%
 Format(0.5768,"0%") Converts to percentage form with two decimal places  57.68%

Example 9.2

Private Sub CommandButton1_Click()

Cells(1, 1) = Format(781234.57, "0")
Cells(2, 1) = Format(781234.57, "0.0")
Cells(3, 1) = Format(781234.576, "0.00")
Cells(4, 1) = Format(781234.576, "#,##0.00")
Cells(5, 1) = Format(781234.576, "$#,##0.00")
Cells(6, 1) = Format(0.576, "0%")
Cells(7, 1) = Format(0.5768, "0.00%")

End Sub

The output is shown in Figure 9.2

vba2010_fig8.2
Figure 9.2



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