Lesson 9: The Format Function

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The Format function in Excel VBA displays the numeric values in various formats . There are two types of Format function, one of them is the built-in Format function while another is the user-defined Format function.

9.1 Built-in Format function

The syntax of the built-in Format function is

Format (n, "style argument")

where n is a number and the list of style arguments are listed in Table 9.1

Table 9.1
Style argument	Explanation	Example
General Number	To display the number without having separators between thousands.	Format(8972.234, "General Number")=8972.234
Fixed	To display the number without having separators between thousands and rounds it up to two decimal places.	Format(8972.2, "Fixed")=8972.23
Standard	To display the number with separators or separators between thousands and rounds it up to two decimal places.	Format(6648972.265, "Standard")= 6,648,972.27
Currency	To display the number with the dollar sign in front has separators between thousands as well as rounding it up to two decimal places.	Format(6648972.265, "Currency")= $6,648,972.27
Percent	Converts the number to the percentage form and displays a % sign and rounds it up to two decimal places.	Format(0.56324, "Percent")=56.32 %

Example 9.1

Private Sub CommandButton1_Click()
 Cells(1, 1) = Format(8972.234, "General Number")
 Cells(2, 1) = Format(8972.234, "Fixed")
 Cells(3, 1) = Format(6648972.265, "Standard")
 Cells(4, 1) = Format(6648972.265, "Currency")
 Cells(5, 1) = Format(0.56324, "Percent")
End Sub

9.2 The User-Defined Format function

The syntax of the user-defined Format function is

Format(n,"user's format")

Although it is known as user-defined format, we still need to follows certain formatting styles. Examples of user-defined formatting style are listed in Table 9.2

Table 9.2
Format	Description	Output
Format(781234.576,"0")	Rounds to whole number without separators between thousands	781235
Format(781234.576,"0.0")	Rounds to 1 decimal place without separators between thousands	781234.6
Format(781234.576,"0.00")	Rounds to 2 decimal place without separators between thousands	781234.58
Format(781234.576,"#,##0.00")	Rounds to 2 decimal place with separators between thousands	781,234.58
Format(781234.576,"$#,##0.00")	Displays dollar sign and Rounds to 2 decimal place with separators between thousands	$781,234.58
Format(0.576,"0%")	Converts to percentage form without decimal place	58%
Format(0.5768,"0%")	Converts to percentage form with two decimal places	57.68%

Example 9.2

Private Sub CommandButton1_Click()

 Cells(1, 1) = Format(781234.57, "0")
 Cells(2, 1) = Format(781234.57, "0.0")
 Cells(3, 1) = Format(781234.576, "0.00")
 Cells(4, 1) = Format(781234.576, "#,##0.00")
 Cells(5, 1) = Format(781234.576, "$#,##0.00")
 Cells(6, 1) = Format(0.576, "0%")
 Cells(7, 1) = Format(0.5768, "0.00%")

End Sub

The output is shown in Figure 9.2

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